Contact QuickBooks Customer Care USA @ 1-877-933-1633 for Account Receivable Workflow

Before moving directly to the workflow, you should be aware about the topic. What do you understand by account receivable?

Account Receivable

What is Account Receivable account in QuickBooks Desktop?

Workflows of Account Receivable

QuickBooks follows number of workflows but we can‘t list all of them. Thus, in order to customize our description we will discuss only five workflows of account receivable. To keep track of your account receivable, you must select the workflow which is best suited for your business and yes the mandatory part is to follow the instructions very carefully:

Workflow 1:  If you want to send a quote to your customer whom you will modify to sales order before creating an invoice and collect payments.

Estimates Sales Order Invoice Payment Deposit

Follow the steps that comes in this workflow

• Step 1: To generate an estimate
• Step 2: To generate a sales order
• Step 3: To generate an invoice
• Step 4: To keep track of the payment
• Step 5: Deposit customer payments

Step 1: To create an estimate

·         In QuickBooks Home screen, click on Customers menu

·         Choose Estimates/ Create Estimates

·         In Customer Job: drop sown menu choose any customer

·         Click on Add New

·         Fill out all the necessary details like Date and Estimate No.

·         Click on the item you want to include as a sale.

·         You can customize it by creating estimates.

·         If you want to set the discount, you must create a discounted item:

o   In the QuickBooks Lists menu, click on Item List.

• Right-click anywhere and choose New.
• In the New Item window, click on the Type on the drop-down menu and select Discount.
• Type an Item Name/Number and a slit Description.
• In the Amount or % tab, type the discounted amount or percentage.
• In the Account drop-down menu, click on to the income account you want to access to record discounts you are giving to customers.
• Click an appropriate Tax Code for the item then click on OK.
• Choose Save & Close

Step 2: To create a sales order

• Log in to the QuickBooks company file as an Admin.
• In the QuickBooks Edit menu, choose Preferences tab.
• On the left pane, select Sales & Customers then move your cursor towards the Company Preferences tab.
• Click on to the Enable Sales Order checkbox then choose OK.

If in case you don’t want to send an estimate to order. Follow these steps explained below:

• In the QuickBooks Home screen go to the Customers menu,
• Click on to Sales Orders/Create Sales Orders.
• In the Customer: Job drop-down menu, choose a customer or customer job.
• If the customer or job is not mentioned on the list till now, you can choose Add New.
• Fill out all the necessary information at the top of the form like Date and S.O. No.
• Click on to the items.
• You can delete or customize this when generating Sales Orders.
• If you want to apply for a discount, you must generate a discount item.

• In the QuickBooks Lists menu, click on Item List.
• Right-click anywhere on screen and select New.
• In the New Item tab, click on to the Type drop-down menu and select Discount.
• Type an Item Name/ Item Number and a little Description.
• In the Amount or % field, type the discounted amount or percentage
• In the Account drop-down menu, select the income account you want to use to record discounts you are giving to your customers.
• Choose an appropriate Tax Code for the item then click on OK.

• Select Save & Close.

If in case you want to send an estimate to order. Follow these steps explained below:

• Search and open the exact estimate.
• Click on to the Create Sales Order at the top of the estimate form.
• When the sales order is viewed or displays, edit the information as required.
• Select Save & Close.

Step 3: To create an invoice

• In the Home screen menu or the Customers menu, click on Create Invoices.
• In the Customer: Job drop-down menu, choose a customer or customer job. If the customer or job is not on mentioned the list till now, you can choose Add New.
• Fill out the necessary information at the top of the form like the Date Invoice No, Bill to/Sold to, and Terms. Contact QuickBooks Customer Care USA.
• In the detail field, click on to the items
•  If you want to apply for a discount, you need to generate a discount item.
• In the Home screen menu, click on to the Lists menu.
• Choose Item List.
• Right-click anywhere and then choose New.
• Choose the Type drop-down menu, and then choose Discount.
• Enter an Item Name/Number and a brief Description.
• In the Amount or % field, type the discounted amount or discounted percentage
• In the Account drop-down menu, click on the income account you are using to keep record of discounts you are giving to your customers.
• Choose an exact Tax Code for the item.
• Choose OK.
• Click on Save & Close.

Step 4: to keep track of Payment

• In the QuickBooks Home page or in the Customers menu, choose Receive Payment.
• In the Received From drop-down menu, click on the customer's name.
• Type the Amount received.
• Verify whether the entered date is correct, and then select the Payment method.
• Click on to the invoice you want to pay.
• To add a discount or credit to invoice, click on Discounts and Credits.
• Choose Save & Close.

Workflow 2:  If you do not want to send a quotes or proposals to your customer but still you require to use sales order to maintain the sale of your product and services. Feel free to call us at QuickBooks Customer Care USA.

Sales Order à Invoice àPayment Deposit

Follow the steps that comes in this workflow

• Step 1: To generate a sales order
• Step 2: To generate an invoice
• Step 3: To keep track of the payment
• Step 4: Deposit customer payments

Workflow 3:  If your business needs to send or create proposals or quotes to which you don’t want any modification means you don’t want to change it to sales order.           

Estimate à Invoice àPayment àDeposit

Follow the steps that comes in this workflow

• Step 1: To generate an estimate
• Step 2: To generate an invoice
• Step 3: To keep track of the payment
• Step 4: Deposit customer payments

To go through the making bank deposit in QuickBooks, you can go through our articles where we have explained thoroughly or you can also contact QuickBooks Customer Care USA.

Workflow 4:  If you do not want to send a quotes or proposals to your customer and you don’t require generating sales order to maintain the sale of your product and services.

Invoice àPayment àDeposit

Follow the steps that comes in this workflow

• Step 1: To generate an invoice
• Step 2: To keep track of the payment
• Step 3: Deposit customer payments

Workflow 5:  If you are creating a bill for your customer on monthly basis. You can directly type to customer register rather than generating individual invoices.

Statement Charges àFinance Charges àStatement à Payment à Deposit

Follow the steps that comes in this workflow

• Step 1: To generate statement charges
• Step 2: To Assess finance charges
• Step 3: To generate a billing statement
• Step 4: To keep track of payment
• Step 5: Deposit customer payments

We really hope that this post managed to resolve your Account receivable Issues on your own for advanced functioning. Our technical team of experts will make sure to find out more such issues you come across.If you still face any kind of hassles related to this error feel free to contact QuickBooks Customer Care USA @ 1-877-933-1633 as our support team is available 24*7 or you can directly mail us at support@quickbooksupport.net.