Need to know about Passwords in QuickBooks Desktop? Contact QuickBooks Technical Support Number @ 1-877-933-1633

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You are very well aware that setting up a password is essential for any account or any secure file.

Likewise setting up a password for your QuickBooks account and data file is also very necessary in order to protect your significant data. 

If your data file contains sensitive information like credit card details, Insurance numbers, employer identification numbers, or if you have "Credit Card Protection" enabled on your account then you will be prompted to set up an extremely strong password when you sing in to your file.

But there are multiple necessities by QuickBooks Desktop for setting up a password for data files.

Let us checkout these requirements for a complex password set up:
  • The length of the password has to be from 8 – 16 characters which mean there has to be no less than 7 characters.

  • The password should contain at least 1 numeric character.

  • There should be a minimum of 1 upper case character from alphabets. (i.e.; at least 1 character from A-Z)

  • There should be no less than 1 lower case character from alphabets. (i.e.; at least 1 character from a-z)

  • The password should contain a minimum of one special character. The special characters are (! " # $ % & ‘ ( ) * + , - . / : ; < = > ? @ [ \ ] ^ { | } ~)

  • There should be no spaces included in the password.


Now let us also see what are the things that need to be taken care along with creating a strong password for QuickBooks Desktop:

  • First and foremost it is very important to note that the password is case sensitive.

  • Please make sure that the password should not contain your QuickBooks username.

  • Also note that your username should not contain your password by any chance.

  • You need to ensure that the password needs to be changed after every 90 days.

  • QuickBooks starts sending you notification few days before the password expiry date so as to reset the password. Just acknowledge the notifications and get your password reset in 90 days. The prompt will also be there on the expiration day itself.

  • One more critical information regarding password is that, the password can only be changed by the administrator of the company.


In situation of any question or confusion be sure that we are there to assist you and you may contact QuickBooks Technical Support Number at any point of time.

You might not want to set up a password for yourself but setting a password will become mandatory for you if your data file contains important information. This is to 
make sure that only verified and authorized user can access the data in data file.

It is also possible to keep record of your passwords for every file of yours and for this you can use QuickBooks file manager in case you make use of QuickBooks 
Desktop Accountant or Enterprise Accountant.

Please be informed that if any particular user has not created and assigned a password for themselves then the administrator will be notified regarding the same. This is done so that the administrator will know and secure the files by either asking the user to set up a password or by themselves assigning a password to the user.

There is a tool which allows self service password reset advantage to users and is known as Automated Password Reset Tool. This is for those users who forgot the admin password and even the consequent password reset hint.

It is also very necessary to note that if the QuickBooks Desktop is being used in multi-user mode then you also need to make sure that all users in there are using a supported version of QuickBooks Desktop and have also installed the latest security update.

In case you are using multiple QuickBooks Desktop products then be known that you need to install update for each product which means if you have installed more than one version of QuickBooks desktop on your machine then you will have to update each of the versions there.

This is for any query regarding security update. If you are using a trial version of QuickBooks Desktop and that too an expired one then you are required to immediately uninstall it. But if you are using any trial version of QuickBooks Desktop installed on your system but that still remains to be unexpired then you are needed to download and install the security update.

It is important to note that we recommend you downloading and installation of security update.

QuickBooks is specially intended to detect a strong password so as to make sure that any individual tying to access QuickBooks Desktop account is verified and authorized. Once your QuickBooks detect that there is any vulnerable information in your QuickBooks desktop data file then it is so designed that an extra layer of security is added for protection. Removing any kind of personal information or credit card information will switch off this setting and it will not be necessary for the user to set up a password. 

Let us see which all definite Personally Identifiable Information will QuickBooks detect which will require you to set up strong password:

• Social Insurance Number of Employees

• CRA Business Number of respective Company

• CRA Business Numbers of Suppliers

• Account number and other Bank Details of the Companies

• Account No. of Suppliers

• Credit Card Acct. Number of respective Company

• The Fixed Assets Account Number

• Also the other Assets Account Number

• The Current Assets Account Number

• Current Liability Account Number of Loans

• Other Liability Account Numbers

• Also the Long Term Liability Account Number

• Even the Date of Birth of employee

Setting up a password for yourself is very necessary and you are very much aware of all the criteria. This article also provides you all the details you should know.

Hope you have taken care of all the above described steps and as yet are under confusion? Not sure as in what else needs to be done? Not to worry and know that we are always there to help you. 

Contact our QuickBooks Technical Support Number representative @ 1-877-933-1633 or you may connect with us through chat support. 

In the case wherein there is any detail you need us to know, at that point send us an email at support@quickbookssupport.net.

Location: 140 Broadway, New York, NY 10005, USA

Comments

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